Program- This committee is responsible for determining the sessions that are to be offered to the membership. Communication with session facilitators should determine the nature of the session, equipment required, space required, AV requirements, maximum number of participants and a brief biography of the session facilitator.
Facilities-This committee needs to book all potential facilities with the division as soon as possible. This committee needs to work with the Program committee in determining the best facility for each session.
Equipment- This committee is responsible for booking and supplying all equipment. This would include such things as tables, chairs, computers, AV equipment, sound system, etc.
Lunch/Nutrition- This committee is responsible for ordering and providing the nutrition snacks at the time of registration and the morning break. This committee is also responsible for ordering and providing lunch.
Marketplace- This committee is key as it generates revenue for the event. Once a main facility has been identified, this committee needs to determine where the marketplace will be located.
Parking/Hotel- This committee will be responsible for coordinating parking spots for dignitaries, committee members and marketplace exhibitors. Calls to the City may be made to lift parking bans on surrounding streets to open up parking spots for presenters and delegates. This committee will also be responsible in finding a host hotel and getting a discounted rate for out of town delegates/presenters.
Presenters Gifts- This committee will be in charge of purchasing the presenter gifts at an amount set out by the committee, and the coordination of the presenter thank-you cards.
Registration- . This committee is in charge of working with PHEMB (SPAC) for registration. This committee will order delegate t-shirts and committee wear. This committee shall provide personnel to hand out delegate packages and other pertinent information such as: sessions for which the participant is registered, map of the main facility and a divisional map indicating the location of the other schools, announcements for PHEMB, and other promotional information/merchandise as deemed appropriate.
Signage-This committee is responsible for getting all the signage printed for the event.
Technology-This committee is responsible for setting up wifi and other technology needed by presenters.